Keep the annual RECO trust filing from becoming a year-end reconstruction
Saxum maintains a recurring exception register, evidence index and month-end control packet so the annual reporting process is assembled from reviewed months rather than rebuilt from memory.
No portal credentials. No guaranteed external result. Scope confirmed before sensitive material is transferred.
Current filing snapshot
RECO’s inaugural mandatory annual financial filing opens 1 October 2026 and is due 30 October 2026. RECO has also announced a transition toward monthly trust-reconciliation reporting in 2027, making a controlled recurring close more valuable than a year-end reconstruction.
Why the standard portal or checklist is not enough
An annual filing is only as reliable as the monthly records beneath it. Unresolved reconciling items, stale deposits, transfers and unsupported adjustments become expensive when discovered near the filing deadline.
Best-fit customer
Accounting firms managing real-estate clients and Ontario brokerages running recurring trust reconciliation
Problems this product helps control
Ontario real-estate brokerage trust records that need recurring reconciliation and evidence control for the 30 October 2026 inaugural filing and the 2027 move toward monthly trust-reconciliation reporting.
A bounded intake, not an open-ended data dump
The case starts with enough context to reproduce the problem and define responsibility. Credentials, unrelated personal data and unsupported assumptions are excluded.
- Monthly trust-bank statements
- Brokerage trust ledger and transaction export
- Prior reconciliations and unresolved items
- Customer-approved account and transaction mapping
What arrives at the end of the engagement
The output is designed to be reviewed, handed off and defended—not merely marked “passed.”
- Monthly bank-to-ledger reconciliation
- Outstanding-item ageing register
- Deposit and disbursement exception list
- Evidence-linked adjustment queue
- Month-end control summary
- Annual filing support schedule
From messy source material to a reviewable release packet
Each stage has a clear stop condition. When evidence is insufficient, the case pauses rather than manufacturing certainty.
Map
Confirm accounts, ledgers, transaction types and responsibility boundaries.
Reconcile
Match bank and ledger populations and identify outstanding items.
Resolve
Route exceptions to the brokerage or accountant with evidence.
Roll forward
Carry only documented items into the next month and annual workpaper.
Run recurring trust close across brokerage clients
Keep brokerage ledgers and bank evidence segregated while reusing approved reconciliation mappings, review policy and annual-attestation preparation.
Segregated accounts
Each customer, entity or operating unit keeps separate source evidence, mappings, exceptions and outputs.
Reusable controls
Approved mappings and review policy reduce repeat setup without allowing one client's assumptions to leak into another.
Portfolio oversight
Firm teams can see recurring due work, unresolved exceptions and evidence-backed outcomes without flattening client boundaries.
Show the buyer exactly what Saxum proved
The first controlled cycle produces customer-visible proof before the workflow is expanded. Saxum keeps internal completion separate from external/provider acceptance and never turns estimates into verified outcomes.
Source coverage
See which files, mappings and authority sources were used, what was missing and which assumptions remained unresolved.
Exception register
Every blocker has a reason, owner and current state. Unsupported facts remain open instead of disappearing into a generic pass.
Evidence-graded scorecard
Separate Saxum-completed work from provider-final evidence, verified value, source-backed exposure, observed time savings and estimates.
Use this when the cost of an unresolved exception exceeds the cost of review
Saxum is strongest when the workflow repeats, the evidence is fragmented and one preventable mistake can delay revenue, create rework or weaken the customer’s audit trail.
Monthly files can arrive through a scheduled connector or controlled upload. Saxum reconciles each account and routes only unresolved trust exceptions for review.
Request a trust-control assessment →RECO Trust Control FAQ
Direct answers on access, responsibility, deliverables and limits.
No. The service is an operational reconciliation and evidence-control layer; accounting judgments remain with the brokerage and its accountant.
Never. Saxum does not initiate transactions or control bank credentials.
No. It supports and documents that review.
Monthly control keeps unresolved items small and preserves evidence while it is still available.
Yes, with segregated workspaces and client-specific mappings.
Verify the underlying requirement
Saxum product pages link to primary agency or platform material so buyers can confirm the official requirement themselves.
Primary-source review date: 20 August 2026. Re-check before each engagement.
Continue the control layer
Bring the real case, not a hypothetical
Describe the workflow, deadline and evidence you already have. Do not send passwords, API keys or regulated data through the public form.
See the workflow before you bring customer data
Every executable Saxum product now has a synthetic first-cycle walkthrough. Where a free checker or guide exists, it is linked here too.